Job Description
Bookkeeper/Business Assistant Amherst Campus
Part Time
JR5680
Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.
Job Description: Amherst College invites applications for the Bookkeeper/Business Assistant position. The Bookkeeper/Business Assistant is a part-time, 15-hours per week casual position without benefits, starting at $24.00/hour - commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.
The Bookkeeper/Business Assistant provides bookkeeping and business administration support to The Common, a print and online literary magazine based at Amherst College. This position takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.
Summary of Principal Duties and Responsibilities: Bookkeeping
- Pay and create invoices for contributors and contractors on appropriate platform ensuring all necessary forms are complete; create monthly departmental income and expense reports; create budgetary reports; track and process reimbursements; maintain digital and hard copy financial reports; track grant awards, including coordinating with Controller; track and reconcile all organization accounts using Quickbooks Online software; work with payment processors, distributors and bookstores; organize budgetary information for federal and state filings
- Complete and file 1099's as necessary
- Work with CRM software for sales and donations, including contacting constituents​
Administrative Support
- Liaise with contributors, outside vendors and College departments to assist with payments, event planning and office management; maintain subscription records;
Qualifications: - High school diploma or equivalent
- Minimum 2 years of bookkeeping and administrative experience
- Demonstrated organizational and time management skills
- Proficiency with Microsoft Word and Excel
- Proficiency with QuickBooks Online
- Proficiency with CRM software preferred
- Demonstrated high level of attention to detail and accuracy
- Strong verbal and written communication and interpersonal skills
- Commitment to working with a diverse and inclusive community
- Nonprofit experience preferred
- Experience with Workday preferred
Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.
Interested candidates are asked to submit a resume and cover letter online at .
Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.
To apply, visit
Job Tags
Part time, For contractors, Casual work, Immediate start,