Job Title: Executive Assistant to CEO
Reports To: CEO
Location: Ridgefield, NJ
Salary Range: $60,000 - $65,000 per year
Hours: Monday-Thursday 9:00 AM - 5:30 PM, Friday 9:00 AM - 1:00 PM
Start Date: ASAP, with flexibility to find the ideal candidate
Position Overview
We are seeking an experienced and highly adaptable Executive Assistant to support the CEO in a critical, high-priority role. This position requires someone proactive, organized, and tech-savvy, capable of managing a dynamic workload with efficiency. The Executive Assistant will oversee communication, calendar management, and a range of personal and financial tasks to ensure seamless daily operations.
Key Responsibilities
Filter and prioritize calls and emails, serving as the primary point of contact for incoming communications to the CEO.
Manage and coordinate the CEO’s calendar, scheduling meetings, resolving conflicts, and adapting to last-minute changes as needed.
Assist with personal and financial tasks, including reconciling bank accounts, processing bank transfers, tracking bills, and managing expense reports.
Prepare and edit correspondence, reports, presentations, and other documents for the CEO.
Handle confidential and sensitive information with discretion and professionalism.
Coordinate travel arrangements, including booking flights, accommodations, and ground transportation as required.
Track and manage various projects and tasks, ensuring timely completion and providing status updates to the CEO.
Utilize AI tools and technology to streamline tasks and improve efficiency.
Requirements
Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior executives.
Proactive and highly organized, with the ability to prioritize and manage multiple tasks effectively.
Intelligent, resilient, and assertive, with the ability to handle a fast-paced, constantly changing workload.
Tech-savvy and comfortable leveraging AI tools to enhance productivity.
Extremely detail-oriented, diligent, and dependable.
Strong communication skills and a professional demeanor.
Ability to maintain confidentiality and handle sensitive information responsibly.
This role offers a competitive salary and the opportunity to work closely with executive leadership. If you’re a proactive, tech-savvy professional ready to thrive in a dynamic environment, we encourage you to apply.
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