Job Description

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary Description:
The Employee Leaves and Benefits Unit provides guidance and resources regarding benefits and all leave and absence types such as Family Medical Leave Act (FMLA) Paid Family Leave (PFL) sick leave parental leave personal leave childcare leave military leave Special Leave of Absence Coverage (SLOAC) AWOL and Workers Compensation. We certify verification of employment eligibility for the extended Military Benefits Package and accuracy in transferring leave balances. We also certify TPF (Traveling Personnel Folder) for incoming/outgoing City agency employees as well as manage the excess annual leave process. We complete FOIL requests and process/respond to subpoenas with the Office of General Counsel.

Position Summary:
The Leave of Absence Coordinator will handle all aspects of leaves within the agency including Family Medical Leave Act (FMLA) Paid Parental Leave (PPL) Paid Family Leave (PFL) Leave of Absence etc.

Job Duties and Responsibilities:
Create and maintain Personnel folders by ensuring employees name labels are printed and kept up to date and incoming documents are filed correctly.
Maintain Tab system for all new folders and ensure easy retrieval.
Retrieve employees personnel folders upon request by authorized personnel.
Maintain separate filing system for active and inactive employees.
Prepare and box documents to be transported to scanning center.
Process all NYCAPS pension letters for civil service transactions and change of address.
Assist with assignments within the Leaves and Benefits unit which includes but is not limited to Workers Compensation Verifications and FOIL.
Responsible for determining employees eligibility for the various leave types.
Liaise with the designated leave liaisons to give guidance on forms and appropriate leave as needed.
Liaise with third party insurance carriers for Paid Family Leave and respond to all union private and nofault insurance request within a timely manner.
Communicate with the Divisional Leave Liaisons with all leave transactions.

Why you should work for us:
Benefits: City employees are entitled to unmatched benefits such as:
oa premiumfree health insurance plan that saves employees over $10K annually per a 2024 assessment.
oadditional health fitness and financial benefits may be available based on the positions associated union/benefit fund.
oa public sector defined benefit pension plan with steady monthly payments in retirement.
oa taxdeferred savings program and
oa robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position you may be able to work up to two days during the week from home.
Job Security you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.


Established in 1805 the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S. dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone regardless of age background or location can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition antitobacco support chronic disease prevention HIV/AIDS treatment family and child health environmental health mental health and social justice initiatives. As the primary population health strategist and policy authority for NYC with a rich history of public health initiatives and scientific advancements from addressing the 1822 yellow fever outbreak to the COVID19 pandemic we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process contact SyeEun Ahn Director of the Office of Equal Employment Opportunity at or.

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime

Job Tags

Permanent employment, Full time, Remote job, Work from home, 2 days per week,

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