Legal Billing and Budget Specialist Job at ZEMLOCK LLC, Phoenix, AZ

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  • ZEMLOCK LLC
  • Phoenix, AZ

Job Description

Job description

Responsibilities

  • Review, approve, and process invoices from outside counsel and vendors, ensuring accuracy and compliance with billing guidelines.
  • Maintain data integrity and manage user access across billing and financial systems.
  • Maintain and optimize the legal billing platform, including user setup, configuration, and data accuracy.
  • Utilize AI tools and automation to improve billing accuracy, streamline workflows, and generate insights.
  • Provide training and support to legal team members on billing systems and processes.
  • Coordinate onboarding of new law firms and vendors, customizing workflows and providing system training.
  • Develop reports and dashboards to track legal spend, matter status, budgeting trends, and KPIs.
  • Assist in preparing and analyzing quarterly and annual departmental budgets and forecasts.

Qualifications

Required:

  • High School Diploma and 4 years of professional experience in a law firm or in-house legal department,  OR Associate’s degree and 2 years of relevant experience.
  • Strong understanding of legal operations, billing procedures, and legal terminology.
  • Proficiency in legal billing systems or equivalent software.
  • Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint, CoPilot).
  • Experience with data analysis, budgeting, and reporting.
  • Excellent organizational, communication, and time-management skills.
  • Ability to work independently and collaboratively, manage multiple priorities, and meet deadlines.

Preferred:

  • Bachelor’s Degree in a related field.
  • Experience with  Thomson Reuters Legal Tracker software.

Job Types: Full-time, Contract

Pay: $27.07 - $37.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Application Question(s):

  • Do you have experience in Thomson Reuters Legal Tracker software?
  • Do you have knowledge with legal operations, billing procedures, and legal terminologies?

Experience:

  • Law office: 4 years (Preferred)

Work Location: In person

Job Tags

Hourly pay, Full time, Contract work, Work at office,

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