Job Description

Meeting & Events Coordinator

Job ID

201840

Posted

21-Jan-2025

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Property Management

Location(s)

Chicago - Illinois - United States of America

About The Role:

As a CBRE Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This job is part of the Events job function. They are responsible for the creation, management, and coordination of marketing events for internal and external clients.

Working onsite in Chicago, IL.

What You'll Do:

• Coordinate master events calendar for small to medium-sized event spaces and communicate events schedule with team and service providers.

• Act as on-site contact for meetings and events. Build a hospitable environment for attendees, event owners, and vendors on the day of the event.

• Complete regular room checks and ensure technical and visual spaces are functional.

• Working knowledge of virtual meeting/event platforms (Teams, Zoom). Ability to troubleshoot audio/visual and technical issues with clients (training provided).

• Assist with post-event reporting and reconciliation. Raise potential issues and concerns as appropriate.

• Oversee floor plans/set up for indoor and outdoor spaces. Take direction from Event Manager.

• Ability and willingness to sell and detail some meetings and events when needed – including but not limited to communicating equipment availability, vendor services, facility janitorial and security, gathering event supplies, detailing floor plans and event timelines.

• Maintain conference center décor and furniture aesthetics and cleanliness.

• Manage and organize event supply inventory.

• Along with other Event team members, plan and execute indoor and outdoor building tenant events throughout the year. Includes building vendor relationships, some design and marketing, budgeting.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

• Adapt your schedule weekly to meet the varying needs of indoor and outdoor events.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED with up to 2 years of job-related experience.

• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.

Our culture is built on our RISE ( values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.

Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting and Events Coordinator position is $50,000 annually and the maximum salary for the Meeting and Events Coordinator position is $65,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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