Job Description

Payroll Manager

New York, NY

$75-85k

NFP is looking for a Payroll Manager to oversee payroll procedures and ensure compliance with laws and regulations. Work closely with HR department to coordinate payroll-related activities.

Principle Responsibilities & Duties

• Manage and oversee the accurate processing and calculation of salary payments, benefits, and deductions
• Coordinate timekeeping and payroll systems
• Maintain accurate records of payroll documentation and transactions
• Prepare and distribute income statements
• Ensure compliance with local, state, and federal laws and regulations related to payroll and taxes
• Address issues and questions regarding payroll from employees and upper management
• Train and support team members in the use of payroll-related systems and procedures
• Perform audits and reconciliations of payroll information
• Prepare reports for audit by finance and corporate teams
• Stay informed about current tax laws and business operations to ensure compliance with all applicable standards
• preparing reports for the HR department and public authorities, ensuring compliance with relevant laws and internal policies, and managing payroll staff.

Payroll Responsibilities

• Oversee and manage a payroll team (1-2 FTE) to ensure timely and accurate payroll processing
• Ensure that systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third-party payments) -- accurately
• Coordinate timekeeping and payroll systems
• Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades
• Ensure compliance with relevant laws and internal policies
• Prepare reports for upper management, finance department etc.
• Handle and resolve payroll-related queries
• Train and mentor payroll staff
• Contribute to departmental budget planning

General Accounting Responsibilities

Handle general accounting and financial processes of the company. Responsible for accounting tasks like support cash flow preparations and analysis, booking journal entries, balance sheet, and income statement account reconciliations. Perform financial transactions/journals for review by CFO/ Director of Revenue Management/ Director of Expense Management -- and post them to the general ledger. The job responsibilities may include daily cash report, assisting in preparing financial statement accordance with GAAP, post daily journal entries in financial software based on daily accounting activity, prepare monthly reconciliation, reconcile sales revenue regularly, and assist in handling financial records by maintaining compliances with company policies and procedures.

Responsibilities:

• Produce asset, liability and capital account entries and assess account information
• Prepare financial transaction by entering data
• Recommending financial action by analyzing accounting options
• Condensing current financial status by collecting data, processing balance sheet, and profit and loss statements
• Support financial transactions by auditing documents
• Supervising regular accounting process like journal entries with monthly closure accounts
• Arranging all company financial programs and secure compliance to the budgetary requirement
• Examine and predict the financial requirement for the company
• Monitor financial transactions by department
• Implement all account payable check activation and wire transactions
• Controlling departments in accounting reconciliation process monthly
• Directing all banking transaction and overseeing data assessing procedures
• Managing financial related programs and documents including plans and programs

Qualifications

• Proven experience as payroll manager or similar role
• Current knowledge of payroll procedures and related laws
• Excellent understanding of multi-location payroll and taxes
• Familiarity with ADP WFN
• Outstanding organizational and time-management abilities
• Excellent communication and leadership skills
• Problem-solving aptitude
• Punctual, reliable and must have strong communication skill
• In-depth knowledge about accounting regulations and procedures including GAAP
• Experience handling accounting software like SAGE
• Advanced skill in MS Excel including pivot tables
• Expert handling general ledger function
• Strong attention to details with great analytical skills
• Awareness of business trend and expert create a financial statement
• Expert managing general ledger function and month-end close process
• Accuracy, aptitude for numbers and aptitude skills
• Knowledge about reporting standard and experience in researching accounting issues

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.  

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