Virtual Executive Assistant Job at Flourish & Focus ADHD Services, Remote

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  • Flourish & Focus ADHD Services
  • Remote

Job Description

Virtual Executive Assistant Location Remote :

Overview We are a small mental health practice specialized in working with women who have been diagnosed ADHD. We provide adhd testing, individual and group counseling. We are seeking a highly organized and proactive Virtual Assistant to support our team in various administrative and billing tasks. The ideal candidate will possess excellent communication skills and a strong attention to detail. This role is perfect for someone who thrives in a fast-paced environment, has experience in mental health practices, and is eager to contribute to the success of our organization.

Duties As a Virtual Assistant, your responsibilities will include:

  • Providing exceptional customer service through various communication channels
  • Managing and organizing files efficiently for easy access and retrieval
  • Coordinating projects and ensuring deadlines are met
  • Demonstrating excellent phone and email etiquette while handling calls and inquiries
  • Utilizing Google Suite for document creation, scheduling, and collaboration
  • Typing documents accurately and efficiently
  • Operating phone systems to manage incoming and outgoing communications
  • Utilizing DocuSign for electronic signatures and document management
  • Assisting with event planning and coordination of logistics
  • Proofreading documents to ensure accuracy and professionalism
  • Help implement social media tasks
  • Experience with Simple Practice EHR, square space, payroll, and mental health billing

Experience The ideal candidate will have:

  • Proven experience in customer service or administrative roles
  • Familiarity with project coordination processes
  • Proficiency in Google Suite applications (Docs, Sheets, Calendar)
  • Experience with simple practice EHR for billing and payroll.
  • Works well with others
  • Strong typing skills with attention to detail
  • Experience with phone systems and handling multiple lines effectively
  • Knowledge of DocuSign or similar electronic signature platforms is preferred
  • Event planning experience is a plus, showcasing your ability to manage logistics effectively
  • Excellent proofreading skills
  • Thrives working independently and takes initiative

Flourish & Focus ADHD services has a great work culture where everyone is valued and ideas are heard. We believe in treating everyone with respect.

If you are a motivated individual looking to make an impact as a Virtual Assistant, we encourage you to apply!

Job Type: Contract

Pay: $23.00 - $25.00 per hour

Expected hours: 8 per week

Schedule:

  • 4 hour shift

Application Question(s):

  • Are you looking for long term employment?

Experience:

  • Administrative: 5 years (Required)
  • Medical billing -simple practice: 2 years (Required)

Shift availability:

  • Day Shift (Required)

Work Location: Remote

Job Tags

Hourly pay, Contract work, Remote work, Shift work, Day shift,

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