Job Description

Position Overview

We are seeking a dedicated and organized Volunteer and Outreach Coordinator to join our team. In this role, you will oversee volunteer recruitment, engagement, and management, as well as coordinate logistics for outreach events. As a member of the event team, you will work closely with event committees and collaborate with other departments to recruit volunteers for the Here For Texas Mental Health Navigation Line and volunteer mental health educator program. Additionally, you will manage GHF YP, the Foundation's young professionals group, helping to develop and oversee its activities and initiatives. This position is ideal for someone who thrives on building relationships, managing details, and creating meaningful experiences for both volunteers and the community.

Primary Responsibilities:

• Develop and implement strategies for committee and volunteer recruitment for the Foundation's fundraising events as well as mental health education and resources teams.
• Coordinate volunteer onboarding, including orientation, and training
• Maintain volunteer records and ensure accurate and up-to-date information in the volunteer management system.
• Facilitate volunteer scheduling and assignments, matching volunteers' skills and interests with the Foundation’s needs.
• Provide ongoing support and engagement opportunities for volunteers, fostering a positive and rewarding experience.
• Collaborate with education and resources teams to identify volunteer needs for volunteer mental health educators and Here For Texas Mental Health Navigation Line.
• Coordinate with the communications team on outreach and recruitment emails and social media posts as needed.
• Coordinate and schedule appropriate outreach events, ensuring sufficient volunteers and staff are available to support each event.
• Recruit and train volunteers to effectively represent the Foundation while staffing tables at community outreach events, ensuring they are well-versed in the organization’s mission and initiatives.
• Track outreach event performance, analyzing data to determine which events are most successful and impactful.
• Recognize and appreciate volunteers for their contributions, celebrating milestones and achievements.
• Evaluate and track volunteer impact, generating reports on engagement and program effectiveness.
• Conduct data analysis as needed for staff and board reporting to demonstrate volunteer program growth.
• Maintain confidentiality and adhere to data protection policies regarding volunteer information.
• Assist in organizing and executing events, particularly in managing and coordinating volunteers.
• Liaise with GHF YP and oversee the development and activities of the group.
• Stay updated on industry trends and best practices in volunteer and event management.

Requirements:

• Bachelor's degree in a relevant field (such as nonprofit management, business administration, or communication) or equivalent work experience.
• Proven experience in managing and maintaining a volunteer program and volunteer management system.
• Strong proficiency in database management software (e.g. Bloomerang, Donor Perfect, Salesforce, Raiser's Edge) and volunteer management platforms.
• Excellent attention to detail and ability to maintain accurate records.
• Analytical mindset with the ability to interpret and present data effectively.
• Strong organizational and multitasking skills to manage donor and volunteer processes efficiently.
• Excellent communication and interpersonal skills.
• Familiarity with data protection regulations and privacy best practices.
• Previous experience in nonprofit organizations or fundraising.
• Must be able to work in the office four days a week (Monday–Thursday) with the flexibility to work from home on Fridays.

Join our team as a volunteer and outreach coordinator and play a crucial role in coordinating volunteer engagement and retention strategies, maintaining accurate volunteer records, supporting fundraising event efforts, and fostering a positive volunteer experience. Apply today to contribute to our mission and make a difference in your community.

Send your cover letter and resume to [email protected]. Only submissions with cover letters will be reviewed. No calls, please.

FLSA: Exempt – Salaried; Full-Time

Reports to: Vice President of Communications

Compensation: $48,000-$50,000

About Grant Halliburton Foundation

Grant Halliburton Foundation is a nonprofit organization committed to helping young people—and the adults in their lives—know the symptoms of mental illness and understand the importance of getting help. Through a number of programs and collaborative community initiatives, the Foundation is working to educate people about adolescent mental health and suicide prevention, encourage those who are struggling, and engage the community in making it easier for young people to get the help they need.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Grant Halliburton Foundation. Employment is based upon personal capabilities and qualifications without discrimination because of race, ethnicity, color, national origin, religion, age, sex, sexual orientation, gender identity, family status, disability, medical or genetic condition, or any other protected characteristic as established by law.

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