Job Description

Now hiring! Administrative Assistant - Louisville

We are seeking a Senior Administrative Support Specialist to join our dynamic BASF Dispersions/Resins team in Louisville, KY.

Come create chemistry with us!

This role is ideal for an ambitious self-starter who thrives in a fast-paced chemical manufacturing environment, can work independently under general supervision, and excels at managing multiple priorities. Strong problem-solving, organizational, and communication skills are essential for success in this position

During your 8-hour shift as an Administrative Assistant, you will

Principal Responsibilities

Accounts Payable

• Process utility and direct pay invoices, purchase requisitions and check requests

• Resolve site invoicing and goods receipt issues via weekly review/clearing of Work Cycles and monthly GRIR report

• Prepare end-of-month accruals and correct inaccuracies in the General Ledger

• Site contact for the CASS Freight Payment System

Other Responsibilities

• Administrative support for functions at the Site including Production, Quality Control, Supply Chain, EHS, Finance and Human Resources

• Oversight for Site Cleaning Services

• Coordinates New Hire Orientation & presents

• Manage Site Donation Payments

• Prepares site newsletter - collects articles from contributors & Publishes

• Responsible for maintaining and ordering office supplies and catering needs for the site.

• Manage Site Record Retention Program (Iron Mountain)

• Coordinates support for local charity events

• Manage site training management system (LMS)

• SAP Gates Administrator for site and responsible for helping employees get access to Z2L

• Serves as site Digitalization Champion and site Information Protection Officer (IPO)

• Support for site medical screening management using EHR software

• Assist with departmental activities and special projects as needed

Formula for Success ...

Qualifications

Education:

• High School Diploma/GED with 5+ years of administrative experience OR

• Associate's degree with 2+ years of administrative experience

• Experience in a manufacturing environment preferred

Skills & Competencies

• Ability to manage multiple tasks and adapt to changing priorities while maintaining professionalism

• Strong problem-solving, analytical, and organizational skills

• Excellent interpersonal and cross-functional communication skills

• Proficiency in SAP, Excel, Word, PowerPoint, Teams, and other software systems

• Knowledge of accounting, financial, and HR reporting

• Self-motivated and capable of working independently under general supervision

• #dispersionresins&additives

Create your own chemistry with you@BASF

At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call you@BASF . We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment.

Just some of the many benefits we offer include:

• Flexible work arrangements whenever possible

• Highly competitive retirement savings plan with company match and investment options

• Well-being programs that include comprehensive mental health support for you and your household family members

• Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)

• Back-up child and elder care with discount programs for families of all ages and stages

• Mentoring and career development opportunities that allow you to share, learn, and thrive

• Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.

• Employee crisis support for when the unexpected happens

• Access to our BASF wine cellar, employee discounts, and much more!

About us

As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years!

At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career.

Belong to Something Bigger. #belongatBASF

Privacy statement

BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact [email protected] to report fraud.

Equal employment opportunities

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.

Applicants must be currently authorized to work in the United States on a full-time basis.

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