Job Description

This is a temporary contractor opportunity at Novartis 

Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life! 

Novartis partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit  

Ready to work with/through Magnit at Novartis? Please read on... 

As a Talent Acquisition Coordinator, you will play a critical role of providing end-to-end pre-boarding services and related support for TA hiring, such as offer contract creation, global mobility support and employment checks. As a member of our Global Talent Acquisition Team, you will join a talented group of individuals who share the singular vision of impacting the quality of patient lives by engaging the world’s most talented scientists and other professional personnel. This is a great opportunity for a self-driven individual looking to gain exposure and contribute within a multi-faceted global organization.

Responsibilities:

Overseeing the pre-boarding life cycle for selected candidates, including but not limited to: 

• Offer letter creation and management in the local language 
• Initiate and track employment checks including drug and medical screenings as required, and flagging discrepancies to team lead for review and completion of relevant forms to document discrepancies or offer rescinds due to background checks.
• Initiating new hire processes and workflow automation while adhering to legal guidelines, policies and procedures.
• Managing international transfers and international local hires including global mobility and visa support where needed.
• Liaising with selected candidates to ensure clarity in the pre-boarding process while providing a high-quality and timely experience. 
• Own all communications with P&O services, data entry and onboarding teams post-offer to ensure all issues are addressed well in advance of candidate start dates thus safeguarding a seamless end of the hiring process.

Background:

• University-level degree strongly preferred
• Fluent in English and German or Spanish; fluent in Polish preferred

Required Experience:

• At least 1 year of coordination or administrative experience within a Human Resources (HR) or Talent Acquisition (TA) function .
• High-level attention to detail, analyzing information, general reporting skills.
• Proficiency in use of Microsoft Office, with advanced Excel skills preferred. 
• Comfortable working in a complex and constantly evolving work environment.

Desirable Experience:

• Experience with systems such as Workday.
• Pre-boarding experience such as contract generation, global mobility or visa processing.

Workload: 40 hours per week
Role type: Hybrid

Why Novartis: Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here:  

Commitment to Diversity and Inclusion / EEO: Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve. 

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:  

Accommodation: If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at [email protected] 

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